Your gym collects its own fees, chases its own renewals, and reports back to you.

ActiveHQ is a complete gym management platform. Memberships, attendance, billing, staff, classes — with WhatsApp reminders that follow up on every expiry, every due, every absent member. Automatically.

Get a walkthrough on WhatsApp See the 9 automations

No forms. No sales team. You message the founder directly — email works too: muhtashimmalick9@gmail.com

activehq.hm-labs.dev/dashboard

Overview

Owner

Active Members

1,284

+4%

Revenue (PKR)

845,200

+12%

Check-ins Today

312

+6%

Active

Expiring

Active

Reminder sent

WhatsApp · just now

The owner dashboard, shown with sample data: today's revenue, attendance, expiries, and dues — every branch, one screen.

9automated WhatsApp flows

1 clickto a branded PDF report

All branchesin one dashboard

4 rolesOwner, Manager, Trainer, Receptionist

Every number above is a product fact, not a marketing claim.

The money doesn't leave all at once. It leaks.

A member's plan expires on the 3rd. Nobody notices until the 20th. Another owes two months of dues — the register says so, if anyone checks the register. Your receptionist sends reminders from their personal WhatsApp when they remember. And when you're not at the gym, you know exactly nothing until you call.

None of this is anyone's fault. It's what manual follow-up looks like at any gym past fifty members.

With ActiveHQ, the expiry message goes out before the plan lapses — and again if it does. Dues reminders send themselves. Every check-in, payment, and pending amount is on your phone, wherever you are. Your staff stops chasing and starts renewing.

You didn't open a gym to do data entry and debt collection. Let the system do the following up.

Everything a gym needs to run. Nothing it doesn't.

One platform for the front desk, the floor, and the back office.

Membership management

Every member, plan, photo, and payment history in one profile. Renewals, freezes, and upgrades take seconds, not paperwork.

Biometric & QR attendance

Members check in by fingerprint or QR code. You see who actually shows up — and who's drifting toward cancellation.

POS billing & invoicing

Sell memberships, sessions, and supplements from one counter screen. Every sale is invoiced and lands in your reports automatically.

Fee & dues tracking

Pending amounts are tracked per member from the moment they're due. No more "I'll pay next time" that nobody wrote down.

Staff & trainer management

Roles, schedules, and trainer commissions calculated for you. Everyone sees what they need — and nothing they don't.

Class scheduling & booking

A calendar your members can actually book against. Capacity limits, trainer assignment, and automatic class reminders included.

Feedback collection

Ask members how it's going before they quit instead of after. Feedback requests go out automatically and land in your dashboard.

Leads & win-back

Lapsed members get a win-back message without anyone remembering to send it. Silence stops costing you renewals.

The differentiator

Revenue recovered while you sleep.

Nine automations run around the clock. Set them up once — they never forget, never get busy, and never feel awkward asking for money.

Billing-expiry reminders

Members hear from you before their plan runs out, not after.

Expired-membership notices

Lapsed members get a nudge to renew while they're still warm.

Dues reminders

Pending payments are followed up automatically, politely, and repeatedly.

Birthday messages

Every member gets a wish on their day. Small touch, real retention.

Win-back messages

Members who stopped showing up get a reason to come back.

Feedback requests

The system asks how it's going, so problems surface before cancellations do.

Class reminders

Booked members are reminded before class. Fewer no-shows, fuller sessions.

Membership status rollover

Expired plans are marked and moved automatically. Your data stays true without manual cleanup.

Daily owner summary

Every day, the numbers that matter arrive on your WhatsApp. Revenue, attendance, dues, expiries.

Your receptionist could do all this manually. Some days, they even would.

Get a walkthrough on WhatsApp

Know your gym's numbers without being at the gym.

Daily, weekly, and monthly reports on revenue, attendance, new members, and dues — generated for you, not assembled by you. The business dashboard shows every branch live. And when your accountant, partner, or bank asks for figures, a branded PDF is one click away.

Daily / weekly / monthly reports — Built automatically from real transactions. Nothing to compile.
One-click branded PDF — Your gym's name and logo on a clean report. Share it in seconds.
Business dashboard — Revenue, attendance, and dues trends at a glance, across every branch.

Revenue trendSample data

Week 1Week 4

This period

PKR 845K

Last period

PKR 781K

Change

+8.2%

One gym today. Three branches next year. Same login.

ActiveHQ runs a single gym as easily as a chain. Add a branch and it appears in your dashboard, your reports, and your automations — no separate systems, no re-entry.

Your gym — today

Second branch — when you're ready

Third branch — same login

OwnerSees everything, everywhere.

ManagerRuns their branch day to day.

TrainerSees their classes, clients, and commissions.

ReceptionistHandles check-ins, billing, and member records at the desk.

Access matches responsibility. Your revenue numbers stay yours.

Straight answers.

Find out what your gym is leaking.

One WhatsApp message. A walkthrough of ActiveHQ on your own numbers — members, dues, renewals. If it won't recover more than it costs, don't buy it.